These Terms and Conditions are between Automotive Knowledge Associates Limited (“AKA”) and the person who completes the relevant booking form (“You”) for the AKA event as described in the booking form (“Event”).
1 Confirmation of bookings
1.1 All bookings are subject to availability and acceptance by AKA, which will be confirmed in writing (including by e-mail) after AKA has received the completed booking form, the related fee if required (the “Fee”), and anything else that AKA may require.
1.2 Upon AKA's written confirmation to You of its acceptance of your booking for a place at the Event there shall be a legally binding contract between AKA and You to which these terms and conditions apply.
1.3 AKA reserves the right to refuse to accept any booking in its absolute discretion.
2.1 Fees for the Event are correct at the time of publication. AKA reserves the right to change the Fees at any time but changes will not affect registrations which have already been confirmed by AKA. The Fees (where required) are payable at the same time as You submit your booking form by credit card or cheque. You acknowledge that AKA cannot guarantee places held on a provisional basis and that places may sell out.
2.2 The Fees include: one place at the Event, refreshments, lunch and Event materials. Fees may also include one place at the Event dinner and / or welcome reception and other social gatherings as specified in the Event publicity.
2.3 The Fees do not include travel to or from the Event or any accommodation costs incurred.
2.4 Under VAT Excise regulations delegates from all countries are required to pay VAT @ 20% on all Events taking place in the United Kingdom. For Events in other countries, delegates are required to pay any VAT, excise duty or other sales tax which is applicable.
3 Changes, cancellations and postponements
3.1 Whilst our programmes are correct at the time of going to press, in certain circumstances it may be necessary for AKA to alter the content, format, venue or timing of an Event. All delegates will be notified of such changes prior to the Event.
3.2 If You cannot attend an Event for which You have registered, please contact AKA as soon as possible (and in any event no later than 24 hours before the Event) at firstname.lastname@example.org. AKA may at our absolute discretion allow You to send a substitute in your place (provided that AKA has received the details of such substitute) or allow You to attend the next available Event.
3.3 If You notify us that You wish to cancel your attendance at an Event for which a Fee is payable, then cancellation charges shall apply as follows (please note that refunds may take up to 14 working days), which You agree represent a genuine pre-estimate of the costs AKA will incur as a result of cancellation:
|Written notice received by us||% of Fee to be charged|
|> 30 days prior to the first day of the Event||10%|
|14 - 29 days prior to the first day of the Event||50%|
|< 14 days prior to the first day of the Event||100%|
The refund will be distributed in the same form as the original payment was received (e.g. credit card payment will refund to same credit card account number).
3.4 AKA may in exceptional circumstances need to postpone or cancel an Event, and we will notify You as soon as reasonably practicable of any such postponement or cancellation. If an Event is cancelled, or if an Event is postponed and You cannot attend the rearranged date, we will refund any Fees You have paid in advance within 8 weeks. You agree that AKA’s liability to You will be limited to the amount of the Fees You have paid and AKA will not be liable to You for any expenditure, damage or loss incurred by You as a result of the cancellation or postponement.
3.5 AKA reserves the right to cancel your attendance at the Event and retain any Fees received in respect of your proposed Event attendance if You (or any of the shareholders or directors of the legal entity which You represent) become(s) subject to any Sanction, or continuation of these terms would (in the reasonable opinion of AKA) expose AKA or any of its affiliated companies to any Sanction, where “Sanction” means any sanction, prohibition or restriction under United Nations resolutions or the trade or economic sanctions, laws or regulations of the European Union, United Kingdom, Hong Kong or United States of America.
4 Your attendance at the Event
4.1 Please advise us of any special access requirements at the time of making your booking.
4.2 AKA reserves the right, without any liability, to refuse You admission or eject You from the Event for failure to comply with these Terms; or if in AKA’s opinion You represent a security risk, nuisance or annoyance to the running of the Event.
4.3 You must not record, film or take photographs at the Event unless expressly permitted by AKA.
4.4 You acknowledge that the Event or part of it may be filmed by audio, visual, audio-visual or electronic means or photographed, including photographs of individuals or groups of delegates. You agree to permit AKA, or any third party licensed by AKA, to use and distribute such footage and photographs, which may feature images of You, in all or any media (including social media) whether now known or hereafter to be invented throughout the world in perpetuity for the purposes of advertising, publicity, reporting and otherwise in relation to the exploitation of such recordings and photographs. Please inform the photographer if You do not wish to be included in any individual or group photographs.
4.5 You are responsible for arranging your own appropriate insurance cover in connection with your attendance at the Event. To the maximum extent permitted by law, AKA shall not be liable for any kind of loss or damage to You or your personal property, unless caused by our negligence.
4.6 Materials distributed by or on behalf of AKA at an Event may not be reproduced without AKA’s permission.
5 AKA liability
5.1 Views expressed by speakers are their own and AKA disclaims all liability for advice given or views expressed during an Event. Materials distributed at an Event are intended for information only and should not be relied upon.
5.2 To the maximum extent permitted by law, AKA shall not be liable to You for any direct, indirect, economic or consequential loss or any loss of business, use, profit, anticipated profit, contracts, revenues, goodwill or anticipated savings arising in connection with this Agreement, even if You have been advised of the possibility of such loss or damage.
6 Your details
6.2 By submitting registration details, You agree to allow AKA and companies associated with the Event to contact You regarding their services. If You do not wish to receive such communications please email email@example.com.
6.3 You agree that the contact details of registered delegates will be placed on the attendee list which will be passed to sponsoring companies and to all attendees for them to see who is at the conference for the purpose of networking and meetings. If You do not wish to be included on this list please email firstname.lastname@example.org at the time of making your booking.
7.1 These terms contain the entire agreement between You and AKA.
7.2 If any provision of these terms is held to be invalid, illegal or unenforceable for any reason by any court of competent jurisdiction, such provision shall be severed and the remainder of the provisions will continue in full force and effect as if the terms had been executed with the invalid, illegal or unenforceable provision omitted.
7.3 Any express or implied waiver to perform any obligations under these terms will not prevent the subsequent enforcement of them.
7.4 A person who is not a party to these terms has no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of these terms.
7.5 These terms shall be governed by English law and You hereby irrevocably submit to the exclusive jurisdiction of the English courts. Nothing in this clause shall limit AKA's right to take proceedings against You in any other court of competent jurisdiction.
7.6 If You have any questions about these Terms & Conditions, please contact email@example.com.